Who we are:
The Active Schools service is part of the Leisure and Culture Dundee. Leisure and Culture Dundee is Scottish Charitable Incorporated Organisation Number SC042421. Dundee Leisure was integrated with Leisure & Culture Dundee from 1st August 2011. Our head office is located at 1 Shore Terrace, Dundee, DD1 3HA and you can contact our Data Protection Officer by post at this address, by email at: firstname.lastname@example.org, and by telephone on 01382 434206.
Why do we need your personal information and what do we do with it?
You are giving us your personal information to permit us :
To allow pupils to participate in daytrips, sports leadership awards, school sports clubs and activities.
To ensure health and safety of the pupil.
To manage and monitor interest in these activities.
We may also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.
General data will be used to create reports on the effectiveness of the programme, however this will be statistical and non-identifiable data to ensure complete anonymity and security of participants.
Legal basis for using your information:
Consent: We require your consent to process this information. If you do not give consent, we will be unable to provide you with this service.
Article 9 (g) We also need to process more sensitive personal information about you for reasons of substantial public interest as set out in the Data Protection Act 2018. It is necessary for us to process it to carry out key functions as set out in law.
You can find more details of our role on our website at www.activeschoolsdundee.org.uk
Who do we share your information with?
Your data will be shared with school Head Teachers and appropriate school staff, coaches and volunteers involved in organising, coaching and managing the activities to ensure the wellbeing of the pupil.
All information provided will only be used by Leisure and Culture Dundee and School Staff for the purposes of managing your involvement in the Active Schools programme. This includes using the information to contact you to communicate relevant information on the Active Schools Porgrammes.
Data sharing and data matching with external agencies will only be carried out under a written contract setting out the scope and limits of the data agreement. Any specific agreements will be listed on this page.
How long do we keep your information for?
We only keep your personal information for the minimum period amount of time necessary.
For sports and physical activity clubs your paper copy will be stored in school for the period of the term and destroyed securely. We will also hold this data electronically for the period of one year. For day trips, the paper copy will be kept in school for 1 year from the date of the trip then destroyed securely.
Your rights under data protection law:
access to your information – you have the right to request a copy of the personal information that we hold about you.
Data Portability - you can ask us for a copy of your information so that you can re-use it and we will provide it in a machine-readable format. This is a qualified right, which means it only applies in certain circumstances and only relates to information you have given directly to us.
correcting your information – we want to make sure that your personal information is accurate, complete and up to date. Therefore, you may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – you have the right to ask us to delete personal information about you where:
you think that we no longer need to hold the information for the purposes for which it was originally obtained
we are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below [delete if not on basis of consent]
you have a genuine objection to our use of your personal information – see Objecting to how we may use your information below
our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information – You have the right at any time to tell us to stop using your personal information for direct marketing purposes.
Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information, but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Withdrawing consent to use your information – Where we use your personal information with your consent you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us as stated above if you wish to exercise any of these rights.
Information you have given us about other people:
If you have provided anyone else’s details on this form, please make sure that you have told them that you have given their information to Leisure and Culture Dundee. We will only use this information to (9: insert purpose, e.g. contact those people in the event of an emergency/ assess your own entitlement to this service/contact them in order to take up references in the event that you are successful in your job application/ etc)
We aim to directly resolve all complaints about how we handle personal information. However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at- https://ico.org.uk/concerns
For more details on how we process your personal information visit http://www.leisureandculturedundee.com/data-protection-policy
If you do not have access to the internet you can contact us via telephone to request hard copies of our documents.